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The following contains a brief summary of travel information. Further details and information can be found in the Business Office, Administration Building or call 229-248-2520.

Authorization to Travel
  • A Request to Travel form must be filled out, approved and submitted to the Business Office prior to travel.
  • Forms can be obtained from the Business Office.
Meal Reimbursement
  • Non-High Cost Areas: all areas in Georgia except those listed below.


High Cost Areas – metropolitan Atlanta (Cobb, Dekalb, Fulton and Gwinnett Counties), Brunswick (Glynn County) and Savannah (Chatham County):
Note: Taxes and tips are allowable expenses, however, they should be included in the total expense for the meal.
  • Travel outside of the State of Georgia should follow the Federal Per Diem rates, which can be found at: www.gsa.gov.
Lodging Expense
Travel by Vehicle
  • Employees are encouraged to use campus vehicles whenever possible when traveling by car.
  • Vehicles can be reserved by submitting a vehicle request form to Physical Plant.
  • If a campus vehicle is not available the employee may use their personal vehicle and be reimbursed for mileage at a rate $0.51 per mile.
  • Employee must provide documentation (for example email from Melanie Murphy) stating that a college vehicle was not available.
  • Please give sufficient notice to Plant.
  • If a campus vehicle is available and the employee chooses to use their personal vehicle they will be reimbursed for mileage at a rate of $0.19 per mile.
Miscellaneous Travel Expenses
  • Telephone/Fax Expenses – If these expenses are work related they are allowable and will be reimbursed on the employees expense report. No personal phone calls will be reimbursed.
  • Stationary/Supplies/Postage/Duplicating Services – If work related, employees can be reimbursed for reasonable costs on their expense report for these items.
  • Registration Fees
Unallowable Expenses
  • Laundry
  • Tipping for hotel concierge or maid services
  • Valet service for parking when self parking is available
  • Theater
  • Entertainment
  • Alcoholic Beverages
  • Visa/passport fees
  • Bank charges for ATM withdrawals
State Travel Regulations
Board of Regents Travel Manual
Board of Regents Travel Manual


Ms. Cherie Owens


2500 East Shotwell Street
Post Office Box 990
Bainbridge, Georgia  39818
Tel.: 229-248-2626
Fax: 229-248-2594