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Travel

Administration Building

 

The following contains a brief summary of travel information. Further details and information can be found in the Business Office, Administration Building or call 229-248-2520.

Authorization to Travel
  • A Request to Travel form must be filled out, approved and submitted to the Business Office prior to travel.
  • Forms can be obtained from the Business Office.
Meal Reimbursement
  • Non-High Cost Areas: all areas in Georgia except those listed below.

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High Cost Areas – metropolitan Atlanta (Cobb, Dekalb, Fulton and Gwinnett Counties), Brunswick (Glynn County) and Savannah (Chatham County):
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Note: Taxes and tips are allowable expenses, however, they should be included in the total expense for the meal.
  • Travel outside of the State of Georgia should follow the Federal Per Diem rates, which can be found at: www.gsa.gov.
Lodging Expense
Travel by Vehicle
  • Employees are encouraged to use campus vehicles whenever possible when traveling by car.
  • Vehicles can be reserved by submitting a vehicle request form to Physical Plant.
  • If a campus vehicle is not available the employee may use their personal vehicle and be reimbursed for mileage at a rate $0.51 per mile.
  • Employee must provide documentation (for example email from Melanie Murphy) stating that a college vehicle was not available.
  • Please give sufficient notice to Plant.
  • If a campus vehicle is available and the employee chooses to use their personal vehicle they will be reimbursed for mileage at a rate of $0.19 per mile.
Miscellaneous Travel Expenses
  • Telephone/Fax Expenses – If these expenses are work related they are allowable and will be reimbursed on the employees expense report. No personal phone calls will be reimbursed.
  • Stationary/Supplies/Postage/Duplicating Services – If work related, employees can be reimbursed for reasonable costs on their expense report for these items.
  • Registration Fees
Unallowable Expenses
  • Laundry
  • Tipping for hotel concierge or maid services
  • Valet service for parking when self parking is available
  • Theater
  • Entertainment
  • Alcoholic Beverages
  • Visa/passport fees
  • Bank charges for ATM withdrawals
State Travel Regulations
Board of Regents Travel Manual
Board of Regents Travel Manual
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Personnel:

Ms. Cherie Owens

Address:

2500 East Shotwell Street
Post Office Box 990
Bainbridge, Georgia  39818
Tel.: 229-248-2626
Fax: 229-248-2594