Bainbridge College SSN Disclosure Statement

Student

Federal law recognizes the student's Social Security number (SSN) as personally identifiable information under the Family Education Rights and Privacy Act of 1974 (FERPA). However, the law allows Bainbridge College to request and to use this information in compliance with state and federal guidelines. While you are not required to provide your SSN to be considered for admission to Bainbridge College, you are strongly encouraged to do so, if you have one. Providing a SSN will speed up matching of materials such as transcripts and test scores with your application. A SSN is required if you are applying for financial aid for federal tax benefits, or for employment; it may be required for other purposes. The information may be disclosed only under certain circumstances, including the following:

Bainbridge College is committed to ensuring the privacy and confidentiality of student records.

Employees & Affiliates

SSN required on HR forms for employees:
Federal tax regulations require us to obtain a SSN from every employee who is paid compensation. Employee Social Security numbers are maintained and used by the University for payroll and benefits purposes, to verify employment history, and are reported to Federal and state agencies on forms required by law or for benefits purposes. Except as mandated by law or as required by the Board of Regents of the University System of Georgia or as required for benefit purposes, the University will not disclose an employee's SSN to anyone outside the University without the employee's consent. Failure to provide a SSN may result in the withdrawal of an offer of employment and/or the denial of benefits. Bainbridge College is working to minimize the use of Social Security numbers within its business processes. For more information please refer to the Bainbridge College Social Security number policy.

SSN required by third party form (such as benefit form):
At times the University may provide you with forms on the behalf of benefit providers and other organizations. Many of these forms require your Social Security number. Private companies are within their rights to require your SSN in order to provide the requested service. These services typically include but are not limited to health and life insurance, retirement benefits, and employment verification. In addition, many State and Federal forms will also request your SSN. In addition to tax and other compensation-related forms these may include background checks for security sensitive positions, Board of Regents reports, and immigration-related documents among others. If you feel one of these third parties has misused your SSN, please refer the matter to the Human Resources Coordinator as well as the party in question.

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